EPCM - Engineering, Procurement, Construction Management Organization
Four groups of portfolio companies in mining and manufacturing operations
300 benefits eligible employees
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The current benefits system still required manual data entry for all benefit offerings into the carrier systems for all demographic and eligibility updates. Employee communications were all distributed via a manual and paper process separate from the benefits system and the system had no capabilities for self-service enrollment or process for qualified life events. HR had limited resources to support daily operations along with manual and paper processes.
This organization partnered with MyWorkplace to automate manual and paper processes, while deploying one centralized platform for all benefits information, enrollment, and administration service.
Deploying the MyWorkplace platform and solution for full benefits administration and open enrollment support, created automated EDI feeds to carriers and payroll reporting processes. Provided employees with a one stop for all benefits information, enrollment, and changes. Worked with HR to ease the burden of manual processes with system automation and functionality while empowering employees to become more self-serving with the proper tools.
NOTICE OF RIGHT TO MAKE BENEFITS REQUESTS THROUGH ALTERNATIVE METHODS: You have the right to NOT USE this system and make benefit requests manually using paper forms/applications. If, for any reason, you do wish to use this system and make your benefit requests manually, please contact your benefits department for assistance.
BENEFIT ENROLLMENT REQUESTS: As a condition of your use of this site, you understand and agree that any and all personal benefit elections made through MyWorkplace.net are considered REQUESTS ONLY. You understand and agree that no coverage exists for the benefit requests you make in MyWorkplace.net until your request/application is approved by the underwriting insurance carrier(s) and/or benefit provider(s) of the policy(s) for which your request was made. You further understand and agree that your benefit request(s) DO NOT guarantee coverage will be approved by the aforementioned carrier(s) and/or benefit provider(s) and are subject to the terms, conditions, and underwriting criteria of those carriers/vendors.
BENEFIT INFORMATION: You understand and agree that all data presented about various benefit plans in MyWorkplace.net is for informational and/or illustrative purposes only and is not binding on your employer, plan sponsors, carriers, and benefit providers. Should discrepancies exist between the benefit plan data presented and the actual policies, master policies, and/or certificates of coverage, then these documents over-ride any and all benefit data presented in MyWorkplace.net. If you believe a discrepancy in the benefit data presented exists, please contact your benefits department immediately.
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ELECTRONIC SIGNATURE (PIN): MyWorkplace.net will require you to verify your requests and/or agreement to certain items throughout the system. You understand and agree that you enter the last five (5) digits of your social security number plus a randomly, system generated five (5) digit security code which will be used and recorded as your electronic signature (PIN) for said authorizations in MyWorkplace.net and that your electronic signature shall be considered as valid as your written signature put to a paper document.
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SIGNING BENEFIT REQUEST FORMS/APPLICATIONS: You understand and agree that PIN signature will be used by MyWorkplace.net to electronically sign, where permitted by carriers/vendors, all benefit forms and applications during each enrollment session. Benefit requests made within MyWorkplace.net may require a form/application to be completed or may present you with eligibility and/or underwriting questions during the enrollment process. By entering your electronic signature (PIN) in the “Checkout” process you agree that all the aforementioned items as being correct to the best of your knowledge and agreeing to any and all terms and conditions presented by carriers, vendors, your employer, and/or the ElectMyBenefits system. You understand and agree that some benefit plans will not allow an electronic signature (PIN) and will require you to print the form/application, physically complete/sign the form/application with a pen, and return the form/application in order for your benefit request(s) to be processed. You be notified by MyWorkplace.net when a form/application does not allow for an electronic/PIN signature. You further understand and agree that if you do not print, complete/sign, and return as directed said forms/applications, when notified to do so by MyWorkplace.net, that your benefit request(s) will be considered nullified by you.
UNDERWRITING QUESTIONS: You understand and agree that some benefit plans may require you to answer underwriting questions about those individuals applying for coverage in order for your benefit request(s) to be processed. You further understand and agree that if you do not answer said underwriting questions, that your benefit request(s) will be considered nullified by you.
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Your contact information and any other information obtained through your use of MyWorkplace.net is only used to support, update, and communicate with you, your employer/benefits sponsor, and insurance carriers/providers about your benefits and your benefit requests. We will not sell, rent, or otherwise release your information to any third party. We will not use your information for any purpose outside the scope of supporting, updating, and communicating with the parties outlined above. We appreciate your trust and use of MyWorkplace.net.